Run your self managed strata with clear records.
Meetings, voting, records, levies, budgets, arrears, and payments in one place. Built for volunteer committees that need decisions to stick.
We will email once to confirm. Unsubscribe anytime.
Product
Built for volunteer committees.
Meetings and minutes
Set the notice window, agenda, and attendance in one flow. Minutes stay consistent and tied to what was decided.
Voting and decisions
Collect votes with clear outcomes and follow ups. Motions, attachments, and results stay together so context is never lost.
Records, levies, and payments
Keep levies, arrears, and payments with the right records. Budget changes stay linked to the decisions that approved them.
Keep conversations tied to the record.
Replies stay with the request, the levy, or the decision so you can find the history later.
Maintenance requests with a built in thread
Lot owners start a request in the app.
Replies stay on that request so history is easy to find.
Email vendors from Everkeep
Email vendors without leaving Everkeep.
Quotes and replies stay with the work.
Levy disputes stay with the levy
Disputes and reasons stay on the levy record.
You can see what was said and when.
Link decisions and documents
Minutes, motions, and documents stay linked.
The why is clear later.
Follow ups and accountability
Owners, due dates, and updates stay visible.
Tasks move without chasing.
Why committees prefer Everkeep
Less admin. Clearer decisions. Records you can actually find.
A consistent record trail across meetings, votes, and levy admin easy to trace later.
Designed to support good governance.
Decisions with clear context
Each motion links to the outcome, attachments, and follow ups so nothing gets lost after the vote.
Fewer loose ends
Guardrails, reminders, and structured workflows reduce missed steps across meetings, votes, and levy admin.
Example: fewer open actions over time.
Balcony leak repairs
Fire safety inspection report
AGM agenda finalisation
Meet Finn.
Finn helps you get unstuck with strata questions. You will get clear answers, practical next steps, and guidance on what to ask next.
General guidance only. Not legal advice.
Understand notices and levies
Plain English on what a notice means and what to do next.
Know the rules where you live
Quick guidance with the right caveats so you are not guessing.
Get ready for meetings and votes
Quorums, proxies, and common motions explained in plain terms.
Maintenance basics
Who handles what and how to raise it with the committee.
Finn lives in the Everkeep mobile app for lot owners.
Finn
Lot owner help
Can the committee raise levies mid year?
Yes, it can happen. It usually needs the right approval and notice for the levy type. If it is a special levy or a change to contributions, there are meeting rules to follow.
Mid year changes often come from repairs or insurance changes. If you tell me what the notice says and what the levy is for, I can suggest what to check next.
General guidance only. Not legal advice.
Security and privacy, by default
Designed to support compliance with role based access and clear audit history.
Hosting and access
Data hosted in Australia. Backups stay in region.
Role based access for committee and lot owners.
Audit trail for key actions, designed to support compliance.
Record keeping
Records kept for seven years with retention controls. Privacy first by design.
Frequently asked questions
Short answers to common questions.
Everkeep basics
Yes. Everkeep is built for committees that manage the scheme themselves. If you use a strata manager, you can still use Everkeep for record keeping, but it is designed first for self managed committees.
We are starting with NSW, VIC, and QLD. More states will follow.
No. Everkeep helps you stay organised and follow a clear process, but it does not replace professional advice. Designed to support compliance, not legal advice.
We are onboarding schemes through the waitlist. Join the waitlist and we will email you when your scheme is invited.
Decisions, levies, and vendors
Create a motion, set the voting window, and collect votes in one place. Everkeep keeps the outcome, notes, and attachments together so it is easy to find later.
Levies are tracked with a clear history. If a lot owner disputes a levy, they add a reason. The dispute becomes a thread tied to that levy record, with the outcome saved in the same place.
Messages are tied to a record. A levy dispute creates a thread on the levy record. A maintenance request creates a thread on the request. This keeps the conversation in context.
Yes. Everkeep includes a built in mail client for external email. Any committee member can send and receive, and you can keep quotes and invoices linked to the right request.
Access, Finn, and privacy
Finn is in the Everkeep mobile app for lot owners. It helps with common strata questions and next steps in plain language.
General guidance only. Designed to support compliance, not legal advice.
Data is hosted in Australia. Access is controlled by roles so people only see what they are allowed to see.
Yes. Key actions are recorded so you can see what changed and when.
Join the waitlist
Early access for the next pilot group. We will email once to confirm. Unsubscribe anytime.
Privacy first.